Job Description

Receptionist / PR Administrator

 Please ensure that your CV is updated with your current email address and contact telephone number


send an email to stating the position that

you are interested in and requesting an application form. 

You must provide up to date contact details (email, telephone number) otherwise your application will not be considered.


Job reference:                    LPPO/48-20

Department:                        Hornbill School

Eligibility:                            Yellow and Red/Purple ID Card holders having the required competences and experience

Hours of work:                   40 hours per week

Pay Band:                            Band 4

Working pattern:                Monday to Friday

Contract type:                     Permanent

Closing date:                       1200 on Monday 02 November 2020

Job Purpose:

Provide wide-ranging administrative support in Hornbill School’s Reception and to promote the core roles of the school within the community.

Duties to include:

  • To be administrator of all Hornbill Schools web platforms;
  • To organise the whole schools Public Relations through the Hornbill Gazette and Dojo;
  • Answer front office telephone calls and pass on messages to Senior Leadership Team (SLT) and teachers;
  • Answer queries from parents regarding school events, trips, dates and timings;
  • Monitor and record child attendance using the pupil database Bromcom;
  • Track absent children and notify SLT and teachers promptly;
  • Receive and record leave requests for children and notify parents of SLT decision;
  • Monitor school bus registrations through online platforms;
  • Provide first aid during school break times;
  • Operate secure access system within Reception;
  • Issue temporary security passes to all visitors;
  • To capture life of the school through various media platforms;
  • Arrange meetings between individual SLT members, teachers and parents;
  • Assist SLT with preparation of school assemblies and graduations and photograph these events;
  • Escort parents and visitors to and from pupil/parent events and meetings;
  • Collate, track and print annual school reports by liaising with class teachers and members of the SLT;
  • Prepare spreadsheets to record the receipt of return slips and payments from parents pertaining to school events, trips, residentials, after-school clubs and music lessons;
  • Monitor and replenish stock of internal school forms and pupil reward certificates;
  • Sell school uniform / swimming badges to parents, record receipts and monitor stock, advising Purchasing Officer when stocks are low;
  • Provide support to HR & MIS Officer.

A more comprehensive list of duties is included in the Job Description, attached to the application form.     

a.   Essential:

  • Good communication skills in English, both oral and written;
  • Ability to work well as part of a team and maintain a high standard of professional conduct;
  • Ability to maintain confidentiality and practice safeguarding responsibilities;
  • Encourages other staff and children to appreciate and value each other’s similarities and differences;
  • Willingness to learn and undertake training.

Job Overview

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